||Personnel changes of R&D employees always result in the missing of the technical documents and files of development. The companies waste cost during the repeat processes of training newcomers and quitting of employees. So R&D departments started to require R&D employees to record and store the technical documents and files in databases.
The way of utilizing R&D data always varies because of the different purposes and experiences of the users. For example, for an experienced R&D employee, owing to his wealth of professional knowledge, he is very familiar with the archives classification, he just quickly gets the data he needs and leaves the system, however, for the newcomers, he might need an instruction of the archives classification management to guide him to get the necessary technical documents and files of product development step by step, completely and organized, or does some extension readings through proper links, in this way, he will not get lost in the structure of the archives classification management. For non-R&D employees, due to lacking of professional knowledge, they don’t know what to do with the system of archives classification management. In case this happens, file classification has to be introduced to help the users to get the necessary data quickly and accurately.
The purpose of this study is to explore the applicability of the archives classification management databases and the user interfaces to the users. First, by the means of field investigation, the present situations of enterprises were studied, the suggestions of the users were collected, then, an experimental website was created based on these suggestions. Experiments were performed with this web interface. After the experiment, all results were collected and analyzed and proposals were advised regard to the structure of the database and user interface.
For the structure of the database, file type management and column type management should be involved. For the user interface, several functions should be enhanced. In the file type management, if there are related interface elements, they should be integrated into one webpage, the hierarchy should be minimized to avoid distracting the new users when they try to add or modify the types, the correlation of the types should be strengthened. The type codes of files are input with the function of immediate comparison, the drop down menu can result from part of the texts, reducing the burden on system memory.